United States Naginata Federation Board Meeting Minutes
March 21, 1999
San Jose State University, San Jose, CA
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The meeting was called to order at 9:50 a.m. by President
Miyako Tanaka Price. As a result of the inability to form a
quorum, the meeting was unofficial. No major business was
conducted.
Previous Meeting's Minutes
No minutes were available from the last Board
Meeting.
Treasurer's Report
Dan Garrett reported that membership stood at 96 as of February 3, 1999 and that a balance of approximately $7,800.00 was in the USNF treasury as of 3.21.99 (copy of Treasurer's Report attached). A discussion ensued regarding the anticipated turning over of treasurer's duties after the election. Requirements for obtaining new signature cards were discussed. Dan offered to finish any treasurer's business through the end of the INF Championship in Paris (April 4, 1999). Stephanie Hoppe proposed that the Board purchase the latest version of Quicken software (cost: $39). This proposal was seconded by Kurt Schmucker and approved by the Executive Committee.
Dan Garrett also reminded the board that the new fiscal year was about to begin and that it is again time to collect membership dues. Dan requested that dues be submitted to the new treasurer as soon as possible.
New Business
A proposal submitted by Diana Garrett was read which requested that the board investigate the purchase of team jackets for team members going to Paris (copy of proposal attached). The proposal also suggested that the board pay part of the cost of acquiring jackets for non-team members going to Paris to support the U.S. Team. No action was taken at that time due to lack of a quorum.
President Miyako Tanaka Price briefly discussed the USNF giving each member of the U.S. Delegation a new Habu and giving all participants in the INF Championship and Seminar in France a USNF Tenegui.
The meeting was adjourned at 10:30 a.m.
USNF General Meeting
The general meeting was called to order at 10:45 a.m. Members attending from Southern California Naginata Federation (SCNF) decided to designate Kevin Saxton as one of their SCNF representatives for any Board decision needed at this meeting. Kevin was acknowledged by the Board as representing SCNF and was given all requisite Board privileges for the duration of the meeting.
USNF Election of Officers
Malyne Chiu, Kevin Saxton and Dan Garrett counted all ballots (including absentee ballots) from the general election.
USNF Election Results:
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President |
Miyako Tanaka Price |
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Vice President |
Diana Payne |
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Executive Secretary |
Kurt Schmucker |
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Recording Secretary |
Karen Schmucker |
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Treasurer |
Stephanie Hoppe |
Total Votes: 36
NCNF announced their new representatives: Marcia Toyohara Robert Peterson Carlos Araya
Other regional federations were reminded to approve representatives to the new board.
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Communications
As a result of comments from the membership from SCNF regarding poor communications of INF-related information, President Miyako Tanaka Price outlined the procedure the Board has been following for disseminating official information: the Board communicates officially with the various heads of regional Naginata Federations and their official representatives. It is left to those regional officers and representatives to pass information further down the the chain to individual members. The President and other Board members pointed out that it costs over $80.00 in postage to do a complete mailing to individual members. Various suggestions were made about how communications could be improved:
- Better use of the USNF website (to include posting the Board meeting minutes; information from the INF)
- Better use of email. (a list was started of members' email addresses)
- Better dissemination of information by regional representatives
- More participation on the part of members in general meetings, Board meetings and volunteering to run for office.
Several members expressed concern that all new members of the Board ran unopposed. President Miyako Tanaka Price explained that the nominating committee was unable to secure any other volunteers to run for office and that in some cases, it was difficult to come up with any candidates for office. At the last minute, Karen Schmucker and Stephanie Hoppe volunteered to run for the offices of recording secretary and treasurer, respectively. Had they not done so, those offices would have been left unfilled. President Miyako Tanaka Price strongly encouraged all members to participate in all future USNF functions, including volunteering to run for office.
USNF Merchandise
Several members expressed a desire to purchase USNF merchandise (tenegui, t-shirts, etc.). President Miyako Tanaka Price explained that there were not any t-shirts with the USNF logo on them at present, only tenegui. Karen Schmucker suggested that the Board consider designing and printing USNF t-shirts to have available for purchase at any time, not just at INF functions. Yoko Fujita asked if the USNF were going to sell merchandise at the INF Championship in Paris next month. President Miyako Tanaka Price said that she had just sent a fax regarding this very topic and had not yet received a response from the French.
Jackets for U.S. Delegation to Paris
Kevin Saxton proposed that the federation purchase jackets for the INF Championship in Paris for all members of the U.S. Delegation. Kevin relayed his ability to purchase high-quality windbreakers in red, white and blue in time for the Paris function. Kevin's source for the jackets was more economical than that proposed by Diana Garret. There was much enthusiasm among the membership for proceeding with Kevin's proposal. The new Board modified the existing proposal by Diana Garrett to reflect the new prices and new quantities proposed by Kevin. Kurt Schmucker proposed a spending cap of $1,400.00. A vote was called and the proposal won, 7-0. Dan Garrett cut a check in the amount of $1,400.00 for Kevin to use to purchase 28 jackets. Kevin will provide receipts and return any excess money later.
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The USNF shall purchase windbreaker jackets in U.S. colors, but without embroidery, for all members of the U.S. Delegation traveling to the INF World Championship in Paris, France. Cost shall not exceed $1,400.00. |
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Proposed: |
Saxton |
Seconded: |
Araya |
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For: 7 |
Against: 0 |
Abstain: 0 |
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New USNF By-Laws
Kurt Schmucker made the second presentation of the new, proposed By-Laws, written jointly by him and Dan Garrett (The existing By-laws require that changes to the By-laws be presented at two General Meetings. The first presentation of the proposed By-laws was made at the General Meeting in Salt Lake City in September, 1998. The proposed new By-laws were also placed on the USNF Website prior to the Salt Lake City General Meeting). The main changes in the new proposed By-laws are:
- Adoption of the voting procedures that have been used for the last two elections (absentee ballots sent to all members automatically, instead of by request).
- Changes to reflect non-profit status.
- New duties for Vice-President; Removal of the non-voting position of Historian; Limited powers to the the Executive Committee of the Board; Addition of non-voting position of Special Advisor to the Board; Addition of procedures for removal of Board members for non-attendance.
- Simplify By-laws amendment process.
- Modernization (recognition of INF, etc.)
There was much discussion of the changes in the By-Laws, in particular, the additional procedures for removal of a Board member for non-attendance. In Salt Lake City, Jean Yien had raised the question of whether the procedure would affect the quorum. Most members at this meeting in San Jose thought that it would and it soon became clear that more thought was needed to resolve the issue equitably. Since the new By-laws provide a more streamlined method of making amendments, Kurt Schmucker proposed accepting the new By-Laws as amended by comments submitted thus far.
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Accept the new USNF By-Laws as amended by comments submitted by members (since the proposed new By-laws were posted on the USNF Website). Amend the issue surrounding the procedure for removal of a Board member for non-attendance in the near future when more discussion can take place. |
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Proposed: |
Schmucker |
Seconded: |
Saxton |
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For: 10 |
Against: 1 |
Abstain: 0 |
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New Corporate Office
Following the election of new officers, the USNF corporate office changes to: 6798 Graystone Lane, San Jose, CA 95120. The meeting was adjourned at 12.30 p.m.
Respectfully submitted,
Karen Yesowich Schmucker
Recording Secretary
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